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Office of housing returns to old move-out inspection policy

| Tuesday, April 28, 2015

This year, preliminary end-of-the-year student room inspections took place in some residence halls the Sunday before the final week of classes. This change is a transition back to the policy of prior years; last year was the only year in which inspections took place during finals week.

Karen Kennedy, Director of Housing, said the “change” in procedure is actually a reversion back to the procedure that was observed for more than a decade.

“The practice of requiring all student rooms to be inspection-ready by 10 p.m. on the Sunday before the last week of classes has been long standing at the University,” she said. “Last year’s move-out process was handled differently and, because those changes did not produce positive results, it was decided to return to the previous time line for readiness for room inspections.”

Kennedy said there are two goals for student rooms to be ready for inspection by Sunday at 10 p.m.

“One is to provide for the University to be able to inspect rooms for critical repairs that must be made as soon as students move out, and the other is to confine the noises associated with furniture moving and assembling/disassembling prior to the start of study days and finals,” she said.

Kennedy said the procedure benefits students as they study and rest for finals.

The transition back to the old policy is a direct result of the negative feedback and logistical issues created from the change last year, Kennedy said.

“We received feedback from both students and hall staff that the procedures implemented last year provided for additional noise throughout finals week and also made room inspections more challenging, resulting in untimely damage billing charges and other challenges in preparing the halls for Commencement and summer guests,” Kennedy said.

Kennedy said students who fail to comply with move-out procedures may be subject to a fine.

“These fines help ensure compliance and, when applicable, cover the costs of repairs, undue cleaning and lost keys,” Kennedy said.

Kennedy said elevated beds, which are permitted to be constructed in residence halls without modular furniture, have been required to be down by 10 p.m. the Sunday before the last week of classes for at least a decade.

“Students who choose to construct elevated beds are notified of and agree to this when they sign the elevated agreement form at the beginning of the year,” Kennedy said.

Kennedy said this procedures are always being revised according to feedback received from individuals throughout the Notre Dame community.

“I understand and appreciate the concerns shared with me by students, and will take student feedback into consideration when looking toward how move-out and room inspections will be handled in future years,” Kennedy said.

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